3.0 Committee Procedures

3.1      The management of the Club shall be in the hands of the Officers of the Club and the elected Committee.

3.2      Committee Meetings shall be held as often as is deemed necessary and not less than four times per year. In the absence of the Chairman and Vice Chairman, the Members present shall elect a person to chair the Meeting.

3.3      50% of the elected Committee, with full voting rights, shall form a quorum. Committee Members must attend 50% of the scheduled Meetings each year, otherwise their position will be considered void, but they may re-stand for election.

3.4      It is not the practice that the Chairman of the Committee shall have a casting vote, although the person chairing General Meetings shall have a deliberate and casting vote, if necessary.

3.5      The Committee shall have the power to co-opt no more than two additional Members in any one year. Co-opted Members shall retire at the next election, but shall be eligible to stand for election as Committee Members in the agreed manner.

3.6      The Committee shall have the power to form Sub-Committees to deal with special projects.

3.7      The Secretary shall keep Minutes of all business transacted at official Committee Meetings.

3.8      Items for Committee Meeting Agenda must be received by the Secretary not later than twenty-one days prior to the Meeting. Notices convening such Meetings with an Agenda shall be issued by the Secretary to Committee Members at least fourteen days prior to each Meeting.

3.9      Any Officer or Committee Member who has resigned shall immediately return all papers required by the Committee to the Secretary.

Date:01 Apr 2005